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Do you want to invite your friends, family members, or business partners to Germany? Or do you want to visit Germany for personal or business reasons? Germany is a fantastic place to visit for many people, either for education, tourism, or business. If you are from one of the EU countries, then you can simply pack your stuff and visit it whenever you want. If you are not from an EU country, you must get a German visa to visit Germany. An invitation letter is necessary to get a visitor visa in most countries; with this letter, you can invite anyone to Germany.
An invitation letter is the document you can present while applying for a German visa. This invitation letter convinces your application powerfully and makes the process easy and quick. If one is applying for a German visa and has an invitation letter in hand, the German embassy can trust the person that he or she is not moving to Germany for any illegal activity. The invitation letter also proves that you will not stay in Germany for more than 90 days and will return to your homeland within your visa limit.
Some people call it an invitation letter while others call it a sponsorship letter. In Germany it is called verpflichtungserklärung which means obligation letter. If your friends or family members or anyone else wishes to visit Germany, they can use an obligation letter to ease their visa process and can travel to Germany without any challenge.
For more information about declaration of commitment, refer to our article (Declaration of Commitment) on our blog.
🔶 Related Topic: How to Get Verpflichtungserklärung in Germany
The person planning to ask someone and host the visit would write an invitation letter to get the visitor visa. Once the invitation letter is written, you should send it to your friend, family member, acquaintance, or business partner you want to invite to Germany, as they need to present the invitation letter at the German embassy while applying for the German visa. If you are going to Germany to visit your family or spouse, any of your family members or spouse should write it. If you have a lot of members to write your invitation letter to, you should ask the one who has the strongest financial background and has more years while staying in Germany. For students, universities or educational institutions will provide the invitation letter.
There are two basic kinds of visas;
It is highly recommended to use a visa for your close friends or relatives, otherwise, you might face some legal and financial issues in Germany. The short stay visa is only valid for 90 days within the period of 180 days. This visa is used for private visits, tourist visits, and business trips. It is also called a short stay visa or Schengen visa.
There are a few requirements to get a visa. Let us share those requirements below;
Well, the reason to have an invitation may be different for everyone. You can write it for multiple purposes. Here are the different kinds of invitation letters based on multiple reasons.
Let us discuss each in detail.
There is no specific format for an invitation letter, so you can write it as you want to. Your invitation letter must have all the necessary information mentioned in it. Here is the information needed to write an invitation letter for a personal or private trip.
As we mentioned, you need to provide evidence of your relationship. It is necessary for your invitation letter. Proof of your relationship can be in the form of the below documents;
As Germany is well developed, people find multiple business options here. To visit Germany, it is necessary for you that a person working in a German company for example; manager or director invites you. Reasons to visit Germany for business might be different such as visiting to sign an agreement, to start a business venture, to discuss the business plan, or so on. If you need to write an invitation letter for a business trip, it should have the following information;
Germany is a place full of tourist attractions for the tour lovers so people visit it for tourism. Germany has many locations and events to attract visitors. If you are one who wants to visit Germany for tourism, your invitation letter can help you to get a visitor visa for your tour to Germany. If you have any relationships in Germany, your friend, family, or business person, who is willing to write an invitation letter for you, it is a great option to get one invitation letter from that person. The information needed to be mentioned in your invitation letter is almost the same as you have read earlier for the invitation letter for a personal or private visit to Germany. One additional piece of information that you should mention in your invitation letter, is the information related to the tourist places, attractions, or locations you want to visit and see together.
This is the most basic reason why people usually have an invitation letter. Most of the people working or living in Germany try to call their spouses or family members to visit them. The German embassy may feel that you will stay in Germany permanently so they can avoid giving you a visa easily. If you have an invitation letter, it can make sure that you would not overstay in Germany. Basic information is the same as other kinds of letters. Additionally you should write the activities you are going to do together during your stay in Germany and also describe the dates of the stay in Germany. If the person inviting you does not share the last name, then he or she must provide other documents to prove that you are related to him or her.
Germany is a popular country for good hospitals, doctors, and medical facilities. They are good to treat many health issues as compared to many other countries. If you or someone in your family needs medical attention from a German hospital or a German doctor, you must have an invitation letter to make your visit happen easily. For a medical visit, you must have an invitation letter from a doctor or hospital you are planning to visit in Germany. They must mention the following information in the invitation letter.
Keep in mind that the German embassy does not offer visas to those patients who have treatment for an indefinite period, so your treatment must have a specific duration.
Being a student, you may want to visit Germany for your college or higher level studies. If so, you need to get an invitation letter from a German educational institution or a German university. A professor or head of your department in a selected German university will write an invitation for you. The professor or head of the department may write an invitation letter while mentioning the below details;
As a scholar or scientist, you might plan to visit a German university or a German research center. They can also invite you to deliver a lecture in a seminar or a conference to the young students, scientists, researchers, or scholars. You may also be invited to give a presentation or to contribute to some latest research. Whatever the reason could be, your host institute, university, or a research center should write an invitation letter for you so you may apply for a German visa easily. Your invitation letter should contain information as given below;
Being the representative of the government or an organization, you might plan an official visit to Germany. Delegates will get an invitation letter from the organization where they will visit in Germany. The letter must explain below points;
Here is another reason to visit Germany. People might plan to visit Germany for training or to do some kind of internship. If so, you need your invitation letter from the training institute or company. Your trainer or supervisor must write an invitation letter for you while stating these things in your invitation letter.
Last but not least, you might visit Germany to attend a trade or fair exhibition and the organization organizing the trade and fair exhibition will send you an invitation letter. Writer should address the letter directly to the person whom the invitation is to send. The invitation letter must have;
The process is simple if you read and follow carefully. A step-by-step guide is given here to explain the process of applying for a visitor visa. Let us read it carefully;
The letter of invitation is a bit complicated but can be easy if you know how to write it and what to mention in it. If you have read this article in detail, you know everything which is necessary to add in your invitation letter. Now, you need to learn how to write this information in your invitation letter. Take a deep breath and start writing it, you will find it super easy. Once you complete writing your invitation letter, it must be signed by the person in Germany who is planning to invite you to Germany. Your invitation letter should be in a formal language to address the situation in a concise way. Letter is to address the formal institution that is the German embassy. The format of the German invitation letter should include the below information in general;
So, this is all about an invitation letter to invite your loved ones to Germany. Whatever the purpose is, check the format and required documents carefully so you may get your invitation letter easily and your application process goes smoothly. All the best in your application process and have a good time with the visitors in Germany. Cheers!
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